GovCon Specialization
Cleared-staffing power features for government contractors: clearance tracking, SAM.gov, contract vehicles, teaming.
Generic ATS tools miss what makes cleared staffing different. Hitt Hosting HR layers in the GovCon depth (clearance lifecycle, SAM.gov verification, contract vehicles, teaming agreements, and AI proposal drafting) without forcing it on teams that don't need it.
What you get
Built to solve the actual problems hiring teams hit every day.
Clearance lifecycle tracking
Public Trust through TS/SCI w/ Polygraph. Granted dates, expirations, last-in-access date, investigation type, polygraph type, status (active / interim / in-process / expired).
Clearance currency & reinvestigation tracking
The single most expensive loss on a cleared bench is a clearance going inactive — it lapses after ~24 months out of access, and periodic reinvestigation runs on a fixed per-level clock. Record the last date someone held access and the scan derives two dates it never used to see: an inactivity-lapse date (last access + 24 months) and a reinvestigation-due date (granted + the per-level interval, defaulted Confidential 15yr / Secret 10yr / TS & TS/SCI 5yr, admin-overridable). Both run the same 90/60/30/14/7/expired reminder ramp and compliance.expiring webhook as expiry dates — so your FSO is warned months before a benched engineer falls out of scope or overruns their reinvestigation window, not after.
SAM.gov partner screening of record
Check a teaming partner's exclusion status and registration against the SAM.gov Entity API, and keep the result: who checked, when, what it said, and the partner's UEI/CAGE saved instead of retyped. A scheduled sweep re-checks partners on live agreements and warns you when one becomes excluded or its SAM registration is weeks from lapsing — so the check that cleared a partner in January still means something in June. It records your own checks; it is not an official exclusion determination.
SAM.gov opportunity search
Search live federal solicitations by keyword, NAICS, and set-aside (8(a), HUBZone, SDVOSB, WOSB, Total Small Business) without leaving the app — and hand any opportunity off to a draft proposal in one click. If a proposal for that solicitation already exists, you're taken to it instead of creating a duplicate.
Agency & contract-type experience
Record which agencies each person has actually worked (with years) and which contract types they have performed under — IDIQ, T&M, FFP, Cost Plus, CPFF, CPAF, CPIF. Candidates maintain their own from /profile; recruiters add and remove from any candidate record. The talent pool filters by agency and contract type, the bench roster filters the unassigned by both (and exports them in the roster CSV), and AI matching compares that history against the position's agency and contract vehicle — so "who has worked this customer, on this kind of contract?" is a filter instead of a phone call.
Teaming agreements
Manage prime/sub relationships, link to specific proposals, track agreement lifecycle.
AI proposal drafting
Generate proposal sections (key personnel, technical approach, compliance notes) from your proposal record and solicitation number.
Proposal milestone schedule
Back-plan your Section L color-team timeline (Questions Due, Intent to Bid, Pink/Red/Gold Team, Submission) from the RFP due date in one click. Every checkpoint shows on the proposal and the planning calendar, and the daily scan alerts you before a review slips — not just at submission.
Compliance scan & alerts
Scheduled scan surfaces expiring clearances, certifications, work-authorization documents, and recurring security training — I-9 / EAD / visa reverification and an annual security refresher on the same alert engine, so an EAD expiring in 30 days generates the same staged reminders as a TS/SCI renewal. Once an item enters its 30-day window it also fires the compliance.expiring webhook to your Slack/Teams/Discord channel, and pushes a notification into your FSO and compliance admins' in-app inbox (and their email, per their own notification preferences) — deep-linked straight to Compliance. So the holder gets the reminder, the channel hears it, and the person who actually runs the renewal is pushed rather than having to remember to check. The 90- and 60-day stages stay a private nudge to the holder, so admins are not spammed months out.
Security Education & Training (SETA) tracking
Log the recurring security training an FSO is asked about at every self-inspection — initial security briefing, annual security refresher, insider-threat awareness, derivative classification, SF-312/NDA, foreign-travel briefings — per cleared employee, with a recurrence interval instead of a hand-typed one-off reminder. Mark a training complete and its next-due date rolls forward for the new cycle automatically; one-time briefings never come due again. The daily scan warns on the same 90/60/30/14/7/expired ramp and compliance.expiring webhook as clearances, and the Security Training Roster exports to CSV or PDF showing who is current, who is overdue, and when each person is next due. A system of record for your training program — it does not deliver or score training, and it is not a NISPOM compliance certification.
Adverse Information & Security Violation register
The FSO-initiated half of 32 CFR 117.8 — the file DCSA opens first at a self-inspection. Record adverse information about a cleared employee, suspicious contacts, security violations and infractions against your bench; tag the adjudicative-guideline bucket; capture the reportability determination WITH the rationale and who made it; track your manual DCSA/NBIS submission reference; and close each one out with a corrective action. The daily compliance scan nudges your FSO when an incident sits unresolved past your window, or when one you determined reportable still has no submission recorded — once per escalation, not once per day — and fires a security.incident_open webhook to your channel. Export the register for a date range as CSV or PDF for self-inspection. Admin-only at the database layer, not just in the UI: the subject of a record can never read it. A system of record for your own security program — it does not transmit to NBIS, DISS or any government system, does not make the reportability determination for you, is not a NISPOM or 32 CFR 117 compliance certification, and is not legal advice.
VETS-4212 workforce report
Voluntary employee veteran/disability self-ID — a page each employee controls, framed as voluntary with no adverse action for declining — feeding a per-hiring-location workforce report in VETS-4212 filing format: employees at the benchmark payroll date, protected veterans among them, maximum and minimum headcount during the 12-month period, new hires and protected-veteran new hires, plus a consolidated total and a "no self-ID on file" count so you can see response-rate dilution instead of silently under-counting. Two derived comparisons ship on the same payload: Section 503 disability utilization against the goal, and the VEVRAA protected-veteran share of new hires against the hiring benchmark — both read from your settings, never hardcoded, because the DOL republishes the VEVRAA number annually. CSV export in filing shape. Individual answers are never readable by an admin, a manager, or a recruiter anywhere in the app: aggregation runs server-side. It produces the numbers you transcribe onto a VETS-4212 — it does not file anything with the DOL, is not an affirmative action program, and is not legal advice.
Cleared Bench Roster — CSV & PDF
Export a point-in-time CSV or PDF of every clearance your org holds (level, status, investigation, poly) — the full cleared bench, not just the rows expiring in the next 90 days. The artifact an FSO/security manager hands to a prime or COR, or attaches to a proposal as proof of cleared bench depth.
Past-Performance Library & Volume
Build an org-wide library of reference contracts — customer/agency, contract number, period of performance, value, prime/sub role, scope, customer POC, and relevance tags / NAICS. Cite the ones that fit each bid, add a per-bid relevance note, and export a one-click Past-Performance Volume PDF. Enter each reference once; reuse it across every proposal.
Reusable rate-card library
Define your standard labor-category (LCAT) bill rates once — with an optional rate basis, effective date, and escalation %. Every proposal's staffing plan pulls them in automatically, so "Senior Systems Engineer" bills the same defensible rate on every SBIR/contract bid instead of drifting per proposal. Pick an LCAT while pricing a seat and it pre-fills the bill rate / labor category / rate basis; override per seat any time. Rates are snapshotted at add time, so updating a card never rewrites already-saved seats. Planning / basis-of-estimate aid, not a certified or DCAA rate.
Authorized charge-code control
Employees charge only to valid, active, assigned contract/CLIN numbers — closing the DCAA mischarging gap. Build a per-org catalog of authorized charge codes (code, contract number, optional CLIN, description, period-of-performance window) and grant each employee the codes they may book. Turn enforcement on and the timesheet's free-text project/contract boxes become a dropdown of the employee's authorized, currently-active codes; the server rejects any code they aren't authorized for or that's outside its active window, and snapshots the contract/CLIN from the catalog for the audit trail. Deactivating a code never orphans historical entries. Opt-in per org, so non-GovCon teams keep the simple free-text timesheet.
Timecard of Record
The document a DCAA floor check actually asks for. One click on any pay period produces an auditor-ready PDF (or CSV) for one employee: the daily entries as booked with their charge code and contract/CLIN, a total-time-accounting summary (direct / indirect / leave / uncompensated OT) that reconciles to the grid, the complete correction trail as prior → new with the reason, actor and timestamp, and the employee certification plus supervisor approval — on one traceable document. A period that isn't certified or approved says so explicitly rather than printing a blank. Every record already existed; until now the correction trail could not leave the app. It reproduces your own data and the certifications your people gave — it is not itself an audit or an attestation by us.
Timekeeping-policy acknowledgment
The floor-check artifact auditors ask for by name. Publish your written DCAA timekeeping policy with a version and effective date; every employee sees a read-and-acknowledge prompt that records who signed, when, which version, and the exact affirmation text. Publishing a new version — or crossing your re-acknowledge interval (default annual) — makes prior acknowledgments stale so everyone must re-sign. The compliance dashboard shows at a glance who is outstanding or overdue, and a non-blocking nudge appears on timesheet submit for anyone who hasn't signed. Separate from the per-period "I certify these hours" attestation — this proves your workforce has read the standing procedures.
How it works
Four steps from setup to value.
Toggle on cleared roles
When you mark a position as requiring a clearance, GovCon fields appear. Default is no-clearance — toggle is opt-in per role.
Screen partners
In the Network section, screen any organization on SAM.gov before signing a teaming agreement — the result is saved as a dated, attributed record and re-checked on a schedule.
Match candidates
AI matching weights clearance level appropriately, falls back to "no clearance required" gracefully when not applicable.
Stay compliant
A scheduled compliance scan flags expiring clearances, certifications, work-authorization documents (I-9 / EAD / visa reverification), and recurring security training (annual refresher, insider threat) and sends renewal reminders before they lapse.
FAQ
Quick answers to common questions.
Do I have to use GovCon features if I'm not in GovCon?
No. Clearance fields, SAM.gov, contract vehicles, and teaming are all opt-in. Most teams hide them entirely.
Is the SAM.gov integration free?
Yes — uses the public api.sam.gov endpoint with a free API key.
How does AI proposal drafting work?
Create a proposal with the agency and solicitation number, then have AI draft sections like key personnel, technical approach, and compliance notes. You edit and finalize each section before submitting.